Full Time Entry Level Receptionist/AP Clerk

Job Summary

We are looking for someone who wants to grow in a career, willing to learn, has a "can do" attitude, and is willing to work with a team.

Responsibilities and Duties

The Accounts Payable Clerk is responsible for front desk general duties: filing, telephone, directing incoming calls, sorting incoming mail and processing Accounts Payable invoices.

Mail – incoming/outgoing

  • Answer calls on a 5 line switch board
  • Review all invoices for appropriate documentation and approval prior to payment
  • Attach receiving/inventory documentation to invoices
  • Codes invoices to GL expense accounts by analyzing invoice/expense reports
  • Matches checks and invoices and prepares for mailing
  • Resolving payment discrepancies
  • Receives, verifies and audits expense reports for employees
  • Files AP and AR Invoices
  • Performs other tasks as assigned, and always available and eager to learn

Qualifications and Skills

  • Ability to handle highly confidential and sensitive information
  • Strong communication skills both verbal and written, with the ability to communicate with all levels of employees and clients
  • Ability to multi-task, willingness to learn new skills and ability to adapt to an ever-changing environment
  • Must be detail oriented; have strong and accurate data entry skills and work well within a team environment
  • Must be dependable with the ability to follow instructions, respond to management direction and solicit feedback to improve performance
  • Ability to identify potential issues or errors and make decisions

Minimum Requirements

  • Minimum of 1 year of previous accounting/purchasing experience
  • Minimum of 1 year of previous data entry experience
  • Proficiency with Microsoft Word, Excel and Outlook
  • Job Role: Accounting/Reception
  • Industry: Administration
  • Career Level: Entry-level